If you’re starting a business in Singapore, one option you might consider is a shared-working space. These shared workspaces have become a popular choice for startups because they offer flexible, cost-effective solutions. Instead of committing to a long-term office lease, you can rent a desk or office in a shared environment that provides everything you need: internet, furniture, meeting rooms, and community events.
For startups, this option can be a game-changer. But to truly benefit from working in a shared space, it’s important to approach it the right way. Here are some tips to make the most of a coworking space in Singapore.
1. Pick the Right Location
Location is crucial when choosing a shared working space. Singapore offers a variety of shared-working spaces across different neighborhoods, each with its own vibe. Whether you want to be close to the financial district, creative hubs, or more laid-back areas, think about what will suit your startup best.
Start by considering the practical aspects. Is it easy for your team to get there? Is it convenient for clients or potential partners to visit? Ideally, you’ll want to be near public transport, like Singapore’s MRT system. Some shared-working spaces are in the city’s busiest districts, while others are in quieter, creative areas. Choose a location that supports both work efficiency and a good work-life balance.
2. Assess Your Team’s Needs
Every startup has different needs, and not all shared-working spaces offer the same amenities. Start by evaluating your team’s work style and preferences. Do you need a private office, or would an open layout with hot desks work better? Some spaces offer both options, so think about what setup will allow your team to work most effectively.
In addition to the physical space, check what services the shared-working space provides. Meeting rooms, event spaces, and reliable tech support can save you time and effort. Make sure the workspace you choose aligns with your startup’s needs, so you can focus on what matters most: growing your business.
3. Network and Collaborate
One of the biggest benefits of working in a shared environment is the chance to network and collaborate. Singapore’s shared-working spaces are filled with professionals from diverse industries, making them a great place to meet like-minded people.
Rather than just using your shared-working space as a place to work, think of it as an opportunity to connect with others. Attend events, workshops, and networking meetups—they can be a valuable resource for growing your startup. Collaboration can also happen informally, so don’t hesitate to introduce yourself to others and exchange ideas. You might find potential partners, investors, or mentors who can help your business thrive.
4. Take Advantage of Technology and Amenities
Shared-working spaces offer access to top-notch technology and office amenities. Most spaces provide high-speed internet, meeting rooms, and the latest office equipment. Additionally, services like printing, scanning, and video conferencing tools are available—helping you avoid the extra cost of purchasing these items yourself.
Make sure you’re utilizing all the technology and amenities available to you. If your space offers IT support, use it to save time troubleshooting technical issues. If you need to hold virtual meetings, look for spaces with reliable video conferencing tools. These resources help you focus on what matters, without worrying about logistical challenges.
5. Stay Flexible and Adapt
One of the key benefits of shared-working spaces is flexibility. Startups often experience changes in team size or business needs, and shared-working spaces allow you to adjust quickly. If your team grows, you can easily upgrade to a larger office or more desks. If you need to scale down, you can switch to a different arrangement without breaking a long-term lease.
This flexibility also applies to the working environment itself. If you find the open desk layout distracting, you can opt for a quieter area or a private office. Likewise, if you want to interact with others, you can find collaborative zones. Flexibility makes shared-working spaces ideal for startups that need to pivot or adjust as their business evolves.
6. Engage with the Community
Shared-working spaces aren’t just about having a place to work. They’re about being part of a community. The best shared working spaces foster a supportive environment where entrepreneurs and small business owners can share advice and help each other grow.
Be proactive about getting involved in the community. Attend social events, join workshops, or even offer to host a session on a topic you’re passionate about. Building relationships with other members can lead to new partnerships or opportunities for your startup. Additionally, engaging with the community allows you to learn from the experiences of others, which can help you avoid common mistakes.
7. Create a Productive Work Environment
Even though shared-working spaces are designed for collaboration, it’s important to maintain a productive work environment. Personalize your workspace with items that help you focus and stay motivated, like a plant or a favorite mug. This makes the space feel more like your own, which can boost productivity.
Set clear boundaries with your team, especially in shared areas. Establish when it’s time to focus and when it’s okay to socialize. Many shared-working spaces have quiet zones that are perfect for deep work, so make sure to take advantage of them. Being organized and staying focused will help you make the most of your time in the shared space.
8. Watch Your Budget
Shared-working spaces can be an affordable option for startups, but it’s important to keep track of costs. Different spaces have different pricing structures, and some may charge extra for additional services like meeting room usage or printing. Be sure to ask about all potential fees to avoid unexpected costs.
It’s also helpful to track your usage of space and services. If you’re not using certain amenities, you might want to consider downgrading your membership or moving to a more budget-friendly space. Keeping an eye on your budget is key to maintaining financial stability, especially in the early stages of your startup.
9. Set Clear Guidelines with Your Team
Since shared-working spaces are shared environments, it’s important to establish ground rules with your team. Agree on noise levels, meeting schedules, and the use of common areas. This helps maintain a productive and respectful atmosphere for everyone in the space.
Having clear guidelines in place helps avoid conflicts and ensures your startup operates smoothly in the shared workspace. It also ensures you maintain a professional image while interacting with other businesses in the space.
10. Embrace Collaboration and Innovation
shared-working spaces offer more than just a desk—they provide an environment that fosters creativity and collaboration. The diverse mix of people and businesses can spark new ideas, help solve problems, and lead to valuable partnerships.
Don’t be afraid to collaborate with others in the shared workspace. Innovation thrives when ideas can flow freely, and shared-working spaces provide the perfect environment for that. You may be surprised at the connections you’ll make and the opportunities that arise from collaboration.
Conclusion
Shared working spaces in Singapore offer a variety of benefits for startups, from flexibility and cost savings to networking and collaboration. By choosing the right location, assessing your team’s needs, engaging with the community, and making the most of available amenities, you can set your startup up for success. Remember to stay flexible, keep your budget in check, and maintain a productive work environment. With the right approach, shared-working spaces can become an essential part of your business growth.
